Notarial certification and legalization

The company "Kirill & Mefodii" offers services of notarial certification, apostillization and consular legalization of translationsof official documents intended for submission to various institutions of the Russian Federation and foreign states.

Notarial certification of the document of foreign origin is held in two stages. First, a specialist of our company makes the translation. Then the notary certifies the translator's signature. If necessary, notarized copies are made.

In case the official document is to be used on the territory of another State, after notarial certification it shall go through legalization – certification with the “Apostille” seal or with the seals that certify consular legalization. Such seals are affixed at the authorized offices of the country of origin of the document.

Certification by the seal of the translation agency

Several authorities do not require legalization or notarial certification of the document. The seal of the translation agency that confirms that the translation was made by an independent organization will be sufficient.

Apostillization and consular legalization

These procedures certify the accuracy of the document and its authenticity.

Apostillization is a simplified procedure of legalization of the document which is valid in case the country is party to the Hague Convention of 05 October 1961.

The "Apostille" seal in Russia is affixed by the Ministry of Justice and other authorized bodies, one of which is the civil registration office (ZAGS). The Apostille affixed by the civil registration office (ZAGS) certifies the authenticity of the originals of birth, death, marriage and divorce certificates.

Consular legalization involves the following procedure:

  • 1) translation and notarial certification of the document and its copies;
  • 2) certification of the notary signature and seal on the document at the Ministry of Justice of Russian Federation;
  • 3) certification of the Ministry of Justice official’s signature and seal at the Consular Department of the Ministry of Foreign Affairs of RF;
  • 4) certification of the Ministry of Foreign Affairs official’s signature and seal at the Consular Department of the country of destination.

It should be mentioned that the documents subject to legalization shall meet certain requirements. Documents originating from countries, with which bilateral agreements on mutual recognition have been concluded (Ukraine, Georgia, Belarus, etc.) do not require legalization or apostillization.

For detailed information on affixing the seal of the translation agency "Kirill & Mefodii", as well as on notarial certification and legalization of the translated documents please contact the managers of our company.